The Perse School

Vacancies

Receptionist
Prep
Closing date 24th Jul 2017, 12:00pm

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School Description

The Perse School is a charitable company and one of the country’s leading independent day schools.

Our vision is to love learning and strive for the greater good. The values that define our community are: intellectual curiosity and scholarship, endeavour, breadth and balance, and valuing one another. All aspects of the School were classified as outstanding in its 2016 inspection by the Independent Schools Inspectorate.

We educate girls and boys from 3-18 on three sites in Cambridge: the Pelican Nursery and Pre-Prep, the Prep and the Upper. Children thus progress through three different schools, and have all the benefits of being part of one larger institution with an integrated curriculum and pastoral care system.

We have a clear learning philosophy. We are academically selective; bright children thrive here and embrace the many opportunities we provide to go beyond the curriculum. We provide a rounded education, with first class opportunities in sport, art, outdoor pursuits, music and drama, and a large number of thriving clubs, societies and extra-curricular activities in which all pupils participate.

The pastoral system is strong and supportive, the student body is diverse, and the atmosphere is open and friendly. We provide more than £1 million each year in means-tested bursaries at the Upper and Prep, to ensure children from all backgrounds can benefit from a Perse education.

In the last decade we have invested over £40 million in new and improved facilities across the three sites. This includes two new classroom blocks at the Upper, a Science Centre at the Prep, new sports fields in Little Abington and a Performing Arts Centre (currently under construction).

There are around 400 staff across the whole Perse School (Upper, Prep and Pelican), around half of whom are teachers.

For an overview of the benefits of working at The Perse, please see our reasons to work at The Perse section.

The Role

Responsibility

As a member of the support staff, the Receptionist’s ultimate line manager will be the Bursar, although day to day responsibility will be to the Deputy Head of the Prep, and through the Deputy Head to the Head of the Prep. The Head’s Secretary will also allocate work to the Receptionist and organise the administrative and reception functions of the School.

Job Purpose

The post holder will provide a professional reception and ‘front of house’ service for the Prep School, dealing with all parent and pupil queries and co-ordination of activities with handover from the School Administrator.

Under the overall co-ordination of the Deputy Head, the post holder will also provide clerical support to the Prep School staff. This could also include delegated tasks from the Head’s Secretary and the School Administrator.

Key Responsibilities

Reception duties to include:

  • Manning the reception desk (including the operation of security entrances and exits), greeting all visitors and parents and ensuring all associated security procedures are observed.
  • Dealing with enquiries from visitors and parents (by phone, mail and e-mail), including problem solving, follow up and handover to ensure all matters are dealt with promptly and appropriately.
  • Collating pupil registration daily and establishing whereabouts of absent pupils.
  • Following up pupil absences and reporting absences.
  • Producing a daily registration report.
  • Overseeing children awaiting collection e.g. as a result of illness arising in School.
  • Showing awareness of needs of pupils, directing them to the appropriate member of staff.
  • Assisting the Deputy Head with all aspects of the Fire procedures
  • Ensuring that all necessary filing (electronic and hard copy) is in place.
  • Taking delivery of and distributing all post (including internal mail) and deliveries.Clerical work (running alongside Reception duties) to include: 

 

    • Assisting with administrative and clerical support to the Prep staff including sending PersePosts.
    • Organising and maintaining up to date minibus registers, liaising with parents to book places on a termly/half termly basis, alerting minibus drivers to any changes.
    • Arranging and booking transport for school events/trips/sports fixtures – act as point of contact and handle queries.
  • Accessing school database and intranet for information.
  • Admin to support sports fixtures: team sheets, updating noticeboards and SharePoint, notifying parents via PersePost.
  • Assist with documentation relating to trips and ventures.
  • Acting as Order Clerk, for stationery and supplies, including:
    • requesting quotes and placing orders
    • processing, filing and retrieving orders and delivery records
    • liaising with the Bursary regarding payments
    • discussion of requests from the caretaker for maintenance/cleaning equipment orders and preparing orders for approval by the Head of the Prep.First Aid
  •  Providing first aid assistance as required and recording incidents/accidents as necessary.

 

  •  In undertaking any of the above the post holder will need to recognise the need for confidentiality.

 PERSON SPECIFICATION

 Skills

  • Experience of working in a busy reception.
  • Understanding of the needs of children.
  • The ability to handle multiple inputs and interruptions, and to remain calm and effective in a crisis.
  • Competent keyboard skills and a good working knowledge of windows and Microsoft applications, especially Word and Excel.
  • Good organisational skills, including prioritising, and working to deadlines.
  • Good communication skills; the ability to greet visitors and parents in a friendly and professional manner; tact and diplomacy when required.
  • Appropriate first aid qualification, or willingness to complete training.
  • The ability to handle confidential material with discretion.
  • An ability to establish good working relationships.
  • Flexibility and willingness to adapt to changing job requirements.
  • A positive and professional telephone manner.
  • A healthy sense of humour and a positive ‘can-do’ attitude.

JOB SPECIFIC TERMS AND CONDITIONS

Working Hours 

This post is full time, 37.5 hours per week, during term time only. Working hours are 9.00am to 5.00pm, Monday to Friday, including a half hour, unpaid, break for lunch each day.

Term time comprises the published term dates plus two additional days at the beginning of the Michaelmas term and one additional day at the beginning of the Lent term each year.

You may also be required to work such additional hours as the needs of the job require for which overtime will be paid with the agreement of the Deputy Head.

Holiday

Paid holiday entitlement is pro rata to six weeks including bank holidays per annum, which must be taken during School holidays and is therefore included in the salary.

Salary

The starting salary will be at scale point 10 of the Perse School Support Staff salary, based on the full time equivalent salary of £19,838 per annum, which is then pro-rated for part-time hours and term time weeks plus holiday (i.e. 41 weeks per annum) to an actual salary of £15,641 per annum.

Safeguarding and Recruitment Policy

Safeguarding

The School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

Safer Recruitment

Applicants must be willing to undergo child protection screening appropriate to the post including: references from previous employers, a Disclosure and Barring Service check at the enhanced level, as well as eligibility to work in the UK (in compliance with UK government Immigration regulations). Interviews will be conducted in person, and they will explore candidates’ suitability to work with children.

Recruitment Policy

The School’s Recruitment, Selection and Disclosure Policy and Procedure is available for your information on our policies page. This provides details of the pre-appointment vetting checks conducted by the School for all appointments, and how any criminal records disclosures are handled.

 

How to Apply

Please apply using our online system.

Please note that you will need to have the necessary information ready in order to complete your application in one go, as you will not be able to save the form to continue later.

If you have a query about applying for a job at The Perse please email recruitment@perse.co.uk

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