- School Description
The Perse School is a charitable company and one of the country’s leading independent day schools.
Our vision is to love learning and strive for the greater good. The values that define our community are: intellectual curiosity and scholarship, endeavour, breadth and balance, and valuing one another. All aspects of the School were classified as outstanding in its 2019 inspection by the Independent Schools Inspectorate.
We educate girls and boys from 3-18 on three sites in Cambridge: the Pelican Nursery and Pre-Prep, the Prep and the Upper. Children thus progress through three different schools, and have all the benefits of being part of one larger institution with an integrated curriculum and pastoral care system.
We have a clear learning philosophy. We are academically selective; bright children thrive here and embrace the many opportunities we provide to go beyond the curriculum. We provide a rounded education, with first class opportunities in sport, art, outdoor pursuits, music and drama, and a large number of thriving clubs, societies and extra-curricular activities in which all pupils participate.
The pastoral system is strong and supportive, the student body is diverse, and the atmosphere is open and friendly. We provide more than £1 million each year in means-tested bursaries at the Upper and Prep, to ensure children from all backgrounds can benefit from a Perse education.
In the last decade we have invested over £40 million in new and improved facilities across the three sites. This includes two new classroom blocks at the Upper, a Science Centre at the Prep, new sports fields in Little Abington and a Performing Arts Centre.
There are around 400 staff across the whole Perse School (Upper, Prep and Pelican), around half of whom are teachers.
For an overview of the benefits of working at The Perse, please see our reasons to work at The Perse section.
- The Role
As a member of the support staff, the Purchase Ledger Supervisor’s ultimate line manager will be the Deputy Bursar, although day to day responsibility will be to the Finance Manager.
Internal customers – staff, teachers and managers. External customers e.g. suppliers.
To provide a purchase ledger service for the School and support the Bursary office in general financial and administrative tasks and to ensure an efficient and effective Bursary function.
The Purchase Ledger supervisor is expected to carry out a number of duties, including:
Maintaining the computerised purchase ledger from start to finish, including:
- Processing and coding of purchase invoices
- Ensuring the prompt return of authorised invoices from budget holders
- Reconciliation of supplier statements
- Requesting copy invoices and credit notes from suppliers
- Preparing the computerised (BACS) payment of suppliers
- Managing and reconciling suppliers paid by direct debit
- Distributing remittance advices
- Filing of supplier invoices
- Performing the monthly reconciliation of the nominal control account
- Maintaining the supplier database accurately, including changes of address and payment details, including periodic checks on payment details
- Nominal journal raising and entry when necessary
- Dealing with budget holders and answering their queries regarding purchase invoices charged to their budgets
- Liaising with suppliers on purchase invoice queries
- Working collaboratively with the finance administrator to ensure trip invoices are correctly identified and coded to the relevant trip
Preparation of the weekly cheque run for nominal ledger cheques; coding and batching cheque requests and ensuring cheques are sent out promptly.
General duties within the Bursary office, including answering the telephone, opening post and distributing incoming paperwork.
Providing assistance for other staff in the Bursary office during their peak times and relief cover during staff absence (such work will only be done under appropriate supervision).
- A good level of numeracy and computer literacy with GCSE level qualifications in English and Maths.
- Three years prior experience of managing and processing all aspects of purchase ledger from start to finish.
- Prior experience of using computerised purchase ledger systems.
- Experience of working in a School or other educational establishment would be an advantage.
Skills and Abilities
- Strong organisational skills, ability to plan, prioritise and multi task.
- Excellent interpersonal skills with the ability to communicate effectively, particularly on the telephone, with staff and third parties at all levels.
- A high degree of accuracy in data inputting, close attention to detail and a conscientious approach.
- The ability to work independently and as part of a multi-disciplinary team in an open plan office.
- Well-developed ICT skills with a good working knowledge of Word, Excel and Outlook.
OUTLINE TERMS AND CONDITIONS
This post is full time for 37.5 hours per week. Normal working hours are Monday to Friday 9.00 am – 5.00 pm, with a half hour lunch break (unpaid).
The starting salary will be Scale Point 15 of the Support Staff salary scale: £24,244 per annum.
Paid holiday entitlement is 6 weeks plus bank holidays per annum, four days to be taken at Easter, five days to be taken at Christmas and four weeks to be taken as agreed with the Deputy Bursar.
- Safeguarding and Recruitment Policy
The School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.
Applicants must be willing to undergo child protection screening appropriate to the post including: references from previous employers, a Disclosure and Barring Service check at the enhanced level, as well as eligibility to work in the UK (in compliance with UK government Immigration regulations). Interviews will be conducted in person, and they will explore candidates’ suitability to work with children.
The School’s Recruitment, Selection and Disclosure Policy and Procedure is available for your information on our policies page. This provides details of the pre-appointment vetting checks conducted by the School for all appointments, and how any criminal records disclosures are handled.
- How to Apply
Please apply using our online system.
Please note that you will need to have the necessary information ready in order to complete your application in one go, as you will not be able to save the form to continue later.
If you have a query about applying for a job at The Perse please email firstname.lastname@example.org