- School Description
The Perse School is a charitable company and one of the country’s leading independent day schools.
Our vision is to love learning and strive for the greater good. The values that define our community are: intellectual curiosity and scholarship, endeavour, breadth and balance, and valuing one another. All aspects of the School were classified as outstanding in its 2019 inspection by the Independent Schools Inspectorate.
We educate girls and boys from 3-18 on three sites in Cambridge: the Pelican Nursery and Pre-Prep, the Prep and the Upper. Children thus progress through three different schools, and have all the benefits of being part of one larger institution with an integrated curriculum and pastoral care system.
We have a clear learning philosophy. We are academically selective; bright children thrive here and embrace the many opportunities we provide to go beyond the curriculum. We provide a rounded education, with first class opportunities in sport, art, outdoor pursuits, music and drama, and a large number of thriving clubs, societies and extra-curricular activities in which all pupils participate.
The pastoral system is strong and supportive, the student body is diverse, and the atmosphere is open and friendly. We provide more than £1 million each year in means-tested bursaries at the Upper and Prep, to ensure children from all backgrounds can benefit from a Perse education.
In the last decade we have invested over £40 million in new and improved facilities across the three sites. This includes two new classroom blocks at the Upper, a Science Centre at the Prep, new sports fields in Little Abington and a Performing Arts Centre.
There are around 400 staff across the whole Perse School (Upper, Prep and Pelican), around half of whom are teachers.
For an overview of the benefits of working at The Perse, please see our reasons to work at The Perse section.
- The Role
As a member of the support staff, the PA’s ultimate line manager will be the Bursar, although day to day responsibility will be to the Head of the Perse (‘the Head’) and the Senior Deputy Head.
The Head and Senior Deputy Head’s PA (H & SDH PA) will be a key first point of contact for many members of the Perse community, including current and prospective parents, governors, staff, pupils and alumni. S/he will also communicate regularly with external bodies and with visitors to the School. As such it is essential that the H & SDH‘s PA is professional, personable, discreet and efficient at all times.
To act as a Personal Assistant to, and provide a full and confidential administration and support service for, the Head and Senior Deputy Head.
- Organising and maintaining the Head’s and Senior Deputy Head’s electronic diaries.
- Managing incoming communication to the Head’s office (emails, telephone calls, post etc.) and triaging such communication for action.
- Producing documents, briefing papers, reports and presentations for meetings.
- Minuting meetings – including those of a confidential and sensitive nature.
- Operating a bring forward and reminder system for the Head.
- Servicing meetings of the Upper Senior Management Team, the 3-18 Senior Leadership team, the Heads’ and Bursar’s meetings, and other meetings as organised by the Head.
- Arranging travel and accommodation for the Head whilst on school business.
- Providing an accurate, prompt and high quality secretarial service.
- Carrying out research for the Head and Senior Deputy Head.
- Reviewing documentation for the Head and Senior Deputy Head.
- Providing administrative assistance for the other Deputy Heads and the Bursar when their PAs are absent / on leave.
- Carrying out other reasonable tasks as requested by the Head / Senior Deputy Head.
Events and Communication
- Managing the planning and delivery of some school events, including parents welcome drinks and Speech Day.
- Attendance at key school events (including occasional evenings and on two Saturdays) to support the Head and ensure the event is successful.
- Checking key school communication platforms including the website and parent portal for accuracy and effectiveness.
In addition to the above duties, the H & SDH’s PA is a member of the wider academic support staff and is thus expected to be a team player who will assist other staff during busy periods and, as appropriate, provide cover when other members of the team are on holiday, particularly co-ordinating their planned leave with the PA to the Bursar & Clerk to Governors to ensure cover.
The successful applicant is likely to have the following qualifications, skills and qualities:
- Educated to A level or graduate standard.
- Experience of working as a PA in a demanding high profile environment.
- Excellent interpersonal skills, considerable emotional intelligence and the ability to communicate effectively and appropriately with governors, staff, present and prospective parents, pupils, alumni and external bodies.
- A close attention to detail and a conscientious approach with a commitment to accuracy and excellence.
- Strong organisational skills with the ability to plan, prioritise and multi task.
- Initiative and practical problem solving skills.
- Well-developed ICT skills with a strong working knowledge of Word, Excel, PowerPoint and databases.
- Well developed written communication skills, with excellent standards of literacy and the ability to proof read and draft high quality correspondence.
- A ‘can do’ attitude and a good sense of humour.
- The ability to handle sensitive and confidential matters with complete tact and discretion.
- High quality secretarial skills including fast, accurate typing.
- A strong customer service ethos and an excellent telephone manner.
- Good team working and time management skills.
JOB SPECIFIC TERMS AND CONDITIONS
This post is full time (37.5 hours per week) with the exact working hours to be determined with the successful candidate. We are ideally looking for an individual who has the flexibility to work longer hours during term time and reduced hours during the school holiday periods.
Term time is defined as the published school term dates plus 2 additional days immediately preceeding the published term (these are staff INSET days and one additional day immediately prior to the published start of the Lent term).
The Head’s PA is required to work on two Saturdays during the year – Open Morning (last Saturday in September), and Speech Day (last Saturday in June), for which payment is included in the salary. There will also be occasional evening work, for example assistance at open evenings and parent events, for which additional payment will be made.
Paid holiday entitlement is pro rata to 6 weeks plus Bank Holidays per annum. One week has to be taken at Christmas. Holidays may not normally be taken during term time.
The starting salary will be competitive according to qualifications and experience.
- Safeguarding and Recruitment Policy
The School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.
Applicants must be willing to undergo child protection screening appropriate to the post including: references from previous employers, a Disclosure and Barring Service check at the enhanced level, as well as eligibility to work in the UK (in compliance with UK government Immigration regulations). Interviews will be conducted in person, and they will explore candidates’ suitability to work with children.
The School’s Recruitment, Selection and Disclosure Policy and Procedure is available for your information on our policies page. This provides details of the pre-appointment vetting checks conducted by the School for all appointments, and how any criminal records disclosures are handled.
- How to Apply
Please apply using our online system.
Please note that you will need to have the necessary information ready in order to complete your application in one go, as you will not be able to save the form to continue later.
If you have a query about applying for a job at The Perse please email email@example.com