The Perse School

Vacancies

HR & Bursary Assistant
All Schools
Closing date 19th Sep 2016, 12:00pm

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School Description

The Perse School is a charitable company and one of the country’s leading independent day schools.

Our vision is to love learning and strive for the greater good. The values that define our community are: intellectual curiosity and scholarship, endeavour, breadth and balance, and valuing one another. All aspects of the 3–18 Perse were classified as outstanding by in its 2016 inspection by the Independent Schools Inspectorate.

We educate girls and boys from 3-18 on three sites in Cambridge: the Pelican Nursery and Pre-Prep, the Prep and the Upper. Children thus progress through three different schools, and have all the benefits of being part of one larger institution with an integrated curriculum and pastoral care system.

We have a clear learning philosophy. We are academically selective; bright children thrive here and embrace the many opportunities we provide to go beyond the curriculum. We provide a rounded education, with first class opportunities in sport, art, outdoor pursuits, music and drama, and a large number of thriving clubs, societies and extra-curricular activities in which all pupils participate.

The pastoral system is strong and supportive, the student body is diverse, and the atmosphere is open and friendly. We provide more than £1 million each year in means-tested bursaries at the Upper and Prep, to ensure children from all backgrounds can benefit from a Perse education.

The Perse is a dynamic and successful school of around 1500 pupils. There are more than 400 teaching and support staff, including peripatetic music, sports coaching and other specialist staff. For a taste of what it is like to work at each of the schools, please see the ‘meet the staff’ page in each school’s ‘People’ section of this website.

In the last decade we have invested around £40m in new facilities at our three schools. In 2014, we secured 21 acres of green space at Little Abington, just 15 minutes away from our schools, for grass sports pitches. In addition to further improvements to our facilities, including construction of a performing arts centre a new all weather pitch at the Upper, and a new Science Department at the Prep – we have plans to double our bursaries and extend our outreach.

We make good use of technology, based on our philosophy that it should be effective, engaging and evolving. Our vision is to be a ‘bring your own device’ school. Resources include dedicated ICT suites, Mac suites, bookable Chromebooks and iPads and a library e-book scheme. All classrooms are equipped with SMART boards and PCs. Students and staff can access the school Wi-Fi (with age appropriate filtering), and we use Schoology as our Virtual Learning Environment.

While our facilities are excellent, our staff are our strongest asset and we care deeply about rewarding them properly. For an overview of the benefits of working at The Perse, please see our reasons to work at The Perse, and for a detailed look at the benefits each role enjoys, click on the link to the benefits at the end of this vacancy.

The Role

Job Purpose

To support both the HR and Bursary functions of the School with administrative processes. 

Reporting to

As a member of the support staff, the HR & Bursary Officer’s ultimate line manager will be the Bursar, although day to day responsibility will be to the Deputy Bursar & Chief Financial Officer, in liaison with the Director of HR. 

Principal Contacts

This new post will work closely with the HR Co-ordinator and assist a number of other staff with HR responsibilities: the Deputy Bursar, the Director of HR, and the Bursar’s PA & HR Compliance Co-ordinator. There will be contact internally with teachers, support staff and managers, as well as externally with job applicants and suppliers.

Key Responsibilities

Human Resources

HR information and reporting

  • Record staff annual leave requests and produce reports.
  • Record and monitor staff sickness absence data and produce reports.
  • Maintain updated spreadsheet records, to assist in tracking and communicating all staff movements.
  • Produce regular reports on staff information and HR processes.
  • Maintain and update HR areas of the intranet (Sharepoint) and the School website, in conjunction with the HR Co-ordinator and the Communications office.
  • Cross check staff data in various HR systems (e.g. SIMS database, the School website, the Single Central Register) to ensure consistency.
  • Cross check payroll and HR staff data.

HR processes

    • Administer regular HR processes (e.g. induction, probation and appraisal), liaising with line managers, monitoring to ensure completion, maintaining records and identifying areas requiring action.
  • Monitor, chase and report on bulk processes, e.g. distribution of safeguarding documentation to all staff, return of staff data forms.

Recruitment

  • Assist and cover for recruitment with responsibility for specific support staff vacancies (e.g. Cleaners, temporary staff), liaising closely with the HR Co-ordinator.
  • For specific vacancies: prepare adverts, respond to enquiries, check applications received, liaise with agencies and line managers, arrange interviews and tests, request references and draft offer letters.
  • Liaise with the Bursar’s PA & HR Compliance Co-ordinator to follow up documentation required to confirm the completion of all pre-employment checks for specific vacancies (e.g. ID documents, references, qualifications).
  • Assist in arranging induction, distributing induction packs and communication of new starters.
  • Assist the Bursar’s PA & HR Compliance Co-ordinator on safer recruitment at peak times and for absence cover. 

HR administrative support

  • Distribute bulk letters to staff (e.g. pay review).
  • Copy documents and reports for meetings.
  • Compile benchmark information as needed by Deputy Bursar or HR Director.
  • Assist with filing staff and payroll records.
  • Assist with regular archiving and culling of records, in line with records retention policy and data protection guidelines.

Bursary 

Financial Information

  • Maintain log of staff training agreements, draft agreements and payroll deduction forms, liaise with Deputy Bursar on salary sacrifice agreements.
  • Maintain log of maternity and paternity leaves, track dates and actions, draft letters, liaise with payroll for salary figures. 

Bursary transactions

  • Process purchase ledger invoices onto the PASS database.
  • Assist with compilation of payment runs.
  • Assist the Bursary generally, at peak times.

Payroll administration

  • Arrange meetings of new staff with the Pensions provider.
  • Assist the Payroll Manager at peak times e.g. with entering basic staff data onto the PASS database, timesheet monitoring, filing. 

General administration

  • Respond to general HR and Bursary enquiries (internal and external).
  • Provide general administrative support and cover for colleagues in the Bursary and on Reception, as needed. 

PERSON SPECIFICATION  

Education/Qualifications

  • A good standard of education.
  • A relevant qualification, e.g. administrative or financial or HR, is preferable. 

Relevant Experience

  • Extensive experience of administering office processes, particularly HR and/or financial.
  • Experience of recruitment administration.
  • Experience of computerised accounting systems – desirable.
  • Experience of working in a school – desirable. 

Skills and Abilities

  • A capable communicator with a calm, confident, professional and personable manner in all media (face to face, telephone and in writing).
  • Tactful and discreet, able to maintain confidentiality.
  • Organised and systematic approach to work.
  • Thoroughness with an eye for detail and accuracy.
  • ICT competence in use of Word, spreadsheets, database input and reports.
  • A good level of numeracy.
  • Commitment to maintain high quality standards and to meet deadlines.
  • Initiative and ability to work within guidelines.
  • A team player who is adaptable and flexible.

SPECIFIC TERMS AND CONDITIONS              

Working Hours

This post is full time for 37.5 hours per week, full year.

Normal working hours are Monday to Friday 9.00 am – 5.00 pm, with a half hour (unpaid) lunch break. 

Salary

The starting salary will be at Scale Point 18 of the Perse Support Staff salary scale: £24,509 per annum.

Holidays

Paid holiday entitlement is 6 weeks plus Bank holidays per annumone week to be taken at Easter, one week to be taken at Christmas and four weeks to be taken as agreed with the Deputy Bursar. Holiday may not normally be taken during term time.

Safeguarding and Recruitment Policy

Safeguarding

The School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

Safer Recruitment

Applicants must be willing to undergo child protection screening appropriate to the post including: references from previous employers, a Disclosure and Barring Service check at the enhanced level, as well as eligibility to work in the UK (in compliance with UK government Immigration regulations). Interviews will be conducted in person, and they will explore candidates’ suitability to work with children.

Recruitment Policy

The School’s Recruitment, Selection and Disclosure Policy and Procedure is available for your information on our policies page. This provides details of the pre-appointment vetting checks conducted by the School for all appointments, and how any criminal records disclosures are handled.

 

How to Apply

Please apply using our online system.

Please note that you will need to have the necessary information ready in order to complete your application in one go, as you will not be able to save the form to continue later.

If you have a query about applying for a job at The Perse please email recruitment@perse.co.uk

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