The Perse School


Curriculum & Operations Administrator
Upper & 6th Form
Closing date 22nd May 2017, 12:00pm



School Description

The Perse School is a charitable company and one of the country’s leading independent day schools.

Our vision is to love learning and strive for the greater good. The values that define our community are: intellectual curiosity and scholarship, endeavour, breadth and balance, and valuing one another. All aspects of the School were classified as outstanding in its 2016 inspection by the Independent Schools Inspectorate.

We educate girls and boys from 3-18 on three sites in Cambridge: the Pelican Nursery and Pre-Prep, the Prep and the Upper. Children thus progress through three different schools, and have all the benefits of being part of one larger institution with an integrated curriculum and pastoral care system.

We have a clear learning philosophy. We are academically selective; bright children thrive here and embrace the many opportunities we provide to go beyond the curriculum. We provide a rounded education, with first class opportunities in sport, art, outdoor pursuits, music and drama, and a large number of thriving clubs, societies and extra-curricular activities in which all pupils participate.

The pastoral system is strong and supportive, the student body is diverse, and the atmosphere is open and friendly. We provide more than £1 million each year in means-tested bursaries at the Upper and Prep, to ensure children from all backgrounds can benefit from a Perse education.

In the last decade we have invested over £40 million in new and improved facilities across the three sites. This includes two new classroom blocks at the Upper, a Science Centre at the Prep, new sports fields in Little Abington and a Performing Arts Centre (currently under construction).

There are around 400 staff across the whole Perse School (Upper, Prep and Pelican), around half of whom are teachers.

For an overview of the benefits of working at The Perse, please see our reasons to work at The Perse section.

The Role


The School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. 

Reporting to

As a member of the support staff, the post-holder’s ultimate line manager will be the Bursar, although day to day responsibility will be to the School Office Manager. 

Principal Contacts

The Curriculum and Operations Administrator will work very closely with the Deputy Head (Teaching and Learning), Deputy Head (Curriculum and Operations), and the Head of Careers and Work Related Learning. There will be regular liaison internally with the Assistant Bursar, senior management teams, ICT department, Qualifications and Progression team, and other administrative staff. External liaison will be mostly with parents, as well as organisations or individuals contributing to work experience and mentoring programmes. 

Job Purpose

  1. Support for the Deputy Head (Teaching and Learning), Deputy Head (Curriculum and Operations), and the Head of Careers and Work Related Learning as required.
  2. Providing efficient administrative support for careers, curriculum and educational operations functions and events, such as:
  • Support the coordination and production of the school calendars.
  • Provide administrative support for timetabling processes, reports, calendars and teaching staff rotas.
  • Undertake data entry and analysis on the school’s database (SIMS).
  • Produce high quality correspondence aimed at parents, pupils, staff and external organisations.
  • Responsibility for coordination of parents’ evenings.
  • Administration of the work experience and mentoring programmes, and the annual careers convention.
  • Contribute to the general administration of the School, providing cover for absence and at peak times for other School Office administrative staff and Reception as required, under the direction of the School Office Manager.

Key Responsibilities 

Data, timetabling, exam and reporting tasks

To include:

  • Contribute to the collation and input of assessment data, including logging causes for concern and the entry/importing of subsequent results.
  • Support the school academic reporting process under ICT guidance, in particular inputting corrections or SMT comments.
  • Responsible for arranging parents’ evenings; coordinating the schedules liaising with parents, teachers and other support staff, undertaking the required communications with parents and staff via PersePost and email, and coordinating practical arrangements and helping to set up for the event.
  • Assist the Deputy Head (Curriculum and Operations) with arranging the staff cover and duty rotas.
  • Provide support for the annual entrance exam testing, and coordinating arrangements for internal and external exam periods, under the direction of the Deputy Head (Curriculum and Operations).
  • Assisting the Qualifications and Progression team with the i/GCSE and A Level results days under the direction of the Deputy Head (Teaching and Learning) and the Director of Qualifications and Progression.

Communications tasks

To include:

  • Responsible for the creation of high quality communications (in line with the School’s communication guidelines and standards) to parents, pupils, teachers and external organisations, including PersePost and newsletter communications, email or postal correspondence.
  • Coordinate the production and distribution of academic publications such as pupil option booklets (with Head of Department input), and the School calendars, both termly hard copies and the electronic live version.
  • Updating material on PerseStudio and Schoology as required
  • Undertake pupil setting communications under the direction of Heads of Department.

Careers Support

Under the direction of the Head of Careers and Work Related Learning, provide administrative support for the careers programmes including:

  • Coordination of the work experience and 6th form mentoring programmes, and the annual careers convention.
  • Support arrangements for Morrisby careers testing.
  • Maintain the careers database and contacts for potential placement opportunities, liaising with pupils, parents, and external bodies.
  • Responsibility for careers communications including the careers inbox, and PersePost correspondence, and telephone or in-person enquiries from pupils, parents, or mentors/placement organisations.

General administrative support

To include:

  • Provide general administrative support to the Deputy Head (Teaching and Learning), Deputy Head (Curriculum and Operations) and the Head of Careers and Work Related Learning as required (e.g. correspondence, meeting administration, diary management, etc).
  • Undertake Reception duties as required for cover, and assist other School Office administrative staff at peak times, or with particular tasks, under the direction of the School Office Manager.
  • Work closely with staff (including other School Office and administrative staff, the ICT department, teaching staff, catering and domestic staff) to share information and best practice, and ensure the smooth running of specified functions and events (e.g. parents evening, careers convention, educational conferences etc).
  • Keep process guidance up to date and assist with training of other staff as needed to ensure cross cover amongst the school office, and other admin functions.


  • Promoting and safeguarding the welfare of children and young persons for who you are responsible and with whom you come into contact. 


  • A good general level of education.
  • Well-developed written communication skills, with a good standard of literacy.
  • Well-developed ICT skills with a strong working knowledge of Word, Excel, and experience with databases.
  • A high degree of accuracy, close attention to detail and a conscientious approach.
  • Strong organisational skills; the ability to plan and prioritise, whilst multi-tasking across a range of areas of responsibility.
  • Initiative and practical problem solving ability; a flexible approach.
  • Confidence working under your own initiative or as part of a team.
  • Strong interpersonal skills and the ability to communicate effectively with senior staff, parents, pupils and external bodies, handling confidential matters with tact and discretion.


Working Hours

This post is full time for 37.5 hours per week. Normal working hours are Monday to

Friday 9.00 am – 5.00 pm, with a half hour (unpaid) lunch break.

This post is term time1 plus an additional 3 weeks to be worked during the School holidays:  the majority of these weeks will be worked at the end of the Summer Holiday between exam result day and the start of term, remaining days to be worked during the other holidays by agreement.

[1] Term time is defined as the published school term dates, plus two additional days immediately preceding the published start date of the Michaelmas term, and one additional day immediately prior to the published start date of the Lent term each academic year.


The starting salary will be at Scale Point 17 – 19 of the Perse Support Staff salary scale: £20,313 to £21,644 per annum at 2016/17 rates which has been pro-rated for for the number of weeks worked (based on the full time equivalent salary of £23,729 to £25,284 per annum).

The salary for the period up to 31 August 2017 will be reduced, based on the number of working weeks in the remainder of the first academic year.


Paid holiday entitlement is 6.5 weeks including Bank holidays per annum, which must be taken during School holidays other than the 3 additional weeks referred to above.

Holiday may not normally be taken during term time.


Applications are to be made using the School’s online application form, available from the School website

The closing date for completed applications is 22 May 2017 at midday.

Interviews will be held on the morning of 25 May 2017

Safeguarding and Recruitment Policy


The School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

Safer Recruitment

Applicants must be willing to undergo child protection screening appropriate to the post including: references from previous employers, a Disclosure and Barring Service check at the enhanced level, as well as eligibility to work in the UK (in compliance with UK government Immigration regulations). Interviews will be conducted in person, and they will explore candidates’ suitability to work with children.

Recruitment Policy

The School’s Recruitment, Selection and Disclosure Policy and Procedure is available for your information on our policies page. This provides details of the pre-appointment vetting checks conducted by the School for all appointments, and how any criminal records disclosures are handled.


How to Apply

Please apply using our online system.

Please note that you will need to have the necessary information ready in order to complete your application in one go, as you will not be able to save the form to continue later.

If you have a query about applying for a job at The Perse please email

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