The Perse School

Vacancies

Compliance Co-ordinator
All Schools
Closing date 28th Jul 2017, 12:00pm

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Information

School Description

The Perse School is a charitable company and one of the country’s leading independent day schools.

Our vision is to love learning and strive for the greater good. The values that define our community are: intellectual curiosity and scholarship, endeavour, breadth and balance, and valuing one another. All aspects of the School were classified as outstanding in its 2016 inspection by the Independent Schools Inspectorate.

We educate girls and boys from 3-18 on three sites in Cambridge: the Pelican Nursery and Pre-Prep, the Prep and the Upper. Children thus progress through three different schools, and have all the benefits of being part of one larger institution with an integrated curriculum and pastoral care system.

We have a clear learning philosophy. We are academically selective; bright children thrive here and embrace the many opportunities we provide to go beyond the curriculum. We provide a rounded education, with first class opportunities in sport, art, outdoor pursuits, music and drama, and a large number of thriving clubs, societies and extra-curricular activities in which all pupils participate.

The pastoral system is strong and supportive, the student body is diverse, and the atmosphere is open and friendly. We provide more than £1 million each year in means-tested bursaries at the Upper and Prep, to ensure children from all backgrounds can benefit from a Perse education.

In the last decade we have invested over £40 million in new and improved facilities across the three sites. This includes two new classroom blocks at the Upper, a Science Centre at the Prep, new sports fields in Little Abington and a Performing Arts Centre (currently under construction).

There are around 400 staff across the whole Perse School (Upper, Prep and Pelican), around half of whom are teachers.

For an overview of the benefits of working at The Perse, please see our reasons to work at The Perse section.

The Role

Background Information

The Bursary

The Bursary, which is situated at the Upper School, is responsible for the School’s support services and in particular for the financial, HR, communications, legal, H&S, administrative, estates and facilities management work of the School. The Bursary also provides (through the Bursar and Clerk to Governors) a governance resource and is the secretariat to the Governing Board.

The HR Department

The Director of HR reports to the Bursar and has a particular focus on the strategic, compliance and employee relations aspects of the HR function. The Deputy Bursar manages the day to day operational aspects of HR, in particular recruitment and appointment documentation. The HR Co-ordinator is responsible for the recruitment process for all staff, staff records, training and information reporting. There is also a part-time Compliance and Communications Administrator who assists HR with conducting compliance checks particularly at peak times.

JOB DESCRIPTION

The School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

Job Purpose

To apply the relevant regulations and guidance in order to ensure that the School is fully compliant with the statutory requirements for safer recruitment for the appointment of all personnel in the School: employees, Governors, volunteers, contractors etc., at the Perse Upper School, Prep School and Pelican School.

Reporting to

As a member of the support staff, the Compliance Co-ordinator’s ultimate line manager will be the Bursar, although day to day responsibility will be to the Director of Human Resources.

Principal Contacts

The Compliance Co-ordinator will work closely with the Director of HR, the HR Co-ordinator, and the Deputy Heads with lead responsibility for Safeguarding Compliance, for Exchange Host Families and for Summer School respectively. There will also be liaison with other Bursary staff, teaching staff, support staff, managers, recruitment candidates, volunteers, contractors, Governors and parents.

Key Responsibilities

  1. Safer Recruitment checks

    1.1  General recruitment/appointments

  • Undertake the full range of Safer Recruitment vetting checks required for all personnel to be engaged at the School (employees, contractors, supply staff, volunteers etc.), including DBS applications, overseas criminal records checks, Prohibition Order checks, Childcare Disqualification checks, Right to Work in the UK checks.
  • Correctly process documentation to ensure completion of checks, in particular ensuring valid ID documents.
  • Keep track of the progress of all checks in the pipeline, to ensure timely completion, and confirm start dates for individual personnel based on satisfactory compliance checks.
  • Identify significant issues and raise with the Director of HR to agree acceptable solutions and/or to revise procedures.
  • Consult the School’s legal advisers, when necessary, to resolve more challenging compliance issues.

  1.2  Exchange Host Family compliance checks

  • Plan, conduct and record the DBS checks necessary for host family members, liaising with the relevant Deputy Head and contacting parents directly.

  1.3  Summer School compliance checks

  • Plan, conduct and record the safer recruitment checks necessary for staff appointed to the Perse Summer School each year, liaising with the relevant Deputy Head and with the Summer School Administrator.

 2.  Compliance procedures

  • Maintain up to date knowledge of the current regulatory requirements for checks and for valid documentation (e.g. ISI, DBS, UKVI).
  • Assist the Director of HR in developing and updating policies and procedures relating to compliance.
  • Assist the Director of HR in identifying and rectifying areas of compliance failing or vulnerability and risk.
  • Advise recruitment candidates, staff and managers on the School’s compliance procedures.
  • Review and improve HR compliance processes and data recording systems to ensure efficiency and effectiveness.

 3.  Compliance record-keeping

  • Take responsibility for maintaining the School’s Single Central Register (SCR) of safer recruitment checks, which must be up to date and accurate at all times in readiness for ISI Inspection.
  • Maintain records of compliance checks, both in progress and completed.
  • Maintain compliance-related records published internally e.g. the Approved Visitors List (for Reception at each site) and the Approved Contractors log (on SharePoint), to ensure that Perse staff can see who has been checked.

4.  Compliance data checking

  • Undertake regular cross-checking of compliance records against other data sources (e.g. the SCR against SIMS/the School website/SharePoint/extra-curricular programmes etc.) to identify data gaps or inaccuracies.
  • Conduct regular (termly) checking of personnel movements (staff, contractors and volunteers) in areas of frequent change (e.g. Pelican, Prep, Sports, PES), to ensure the SCR is up to date and that all current personnel have had the appropriate checks.

5.    Handling Disclosures

  •  Apply the School’s procedure for handling disclosures of criminal records, childcare disqualification etc. with complete discretion.

6.    Compliance policies and training

  •  Liaise with the HR Co-ordinator and the Bursary to ensure the regular distribution of updated safeguarding policy documents to all School personnel.
  • Liaise with the HR Co-ordinator to ensure the timely induction and regular refresher training in safeguarding required of all School personnel.

7.    HR Compliance

  • Assist the HR Co-ordinator and Director of HR with immigration compliance for recruitment candidates and current staff.
  • Maintain knowledge of current UKVI requirements, particularly for the Right to Work in the UK and the record-keeping required for migrant workers employed at the School.

8.    Cover

  • Provide cover for the HR Co-ordinator at peak times of recruitment and for absence. 
  • Provide general administrative cover for colleagues in the Bursary team as needed.

PERSON SPECIFICATION

The following will be required of the successful candidate:

Education/Knowledge/Relevant Experience

  • Education to degree level (and ideally with an HR qualification).
  • Knowledge of legislation relevant to HR compliance.
  • Experience of working in a regulatory/compliance setting and conducting checks (ideally safeguarding compliance in the education sector).
  • Experience of working with senior staff and other stakeholders (ideally in HR).

Skills and Attributes

  • High level of literacy and written communication skills.
  • Strong interpersonal skills and the ability to communicate effectively with a wide range of people internally and externally, explaining complex rules clearly and handling sensitive personal information disclosures.
  • Complete confidentiality, tact and discretion.
  • Excellent organisational skills, planning, prioritising and multi-tasking.
  • Close attention to detail, thoroughness and a high level of accuracy.
  • Analytical skills, ability to spot data errors and patterns.
  • ICT competence in the use of MS Office, particularly manipulating data in spreadsheets.
  • Planning and time management to meet standards and deadlines.
  • Proactive, with the ability to take ownership of areas of responsibility and to discern when to inform others or escalate matters.
  • Ability to interpret regulations, make sound judgements and give a reasoned explanation of decisions on exceptions.
  • Empathy with the School’s ethos and values, and ability to relate to the School community (pupils, parents, staff).

JOB SPECIFIC TERMS AND CONDITIONS

Working Hours

This post is full time for 37.5 hours per week, during term time[1] plus an additional 4 weeks to be worked during the School holidays (at the following times: the first two weeks of The Perse School summer holiday and the last two weeks of our Summer holiday).

[1] Term time is defined as the published school term dates, plus two additional days immediately preceding the published start date of the Michaelmas term, and one additional day immediately prior to the published start date of the Lent term each academic year.

The normal working hours are on weekdays starting at 9.00 am and finishing at 5.00 pm, with a half hour lunch break (unpaid).

Occasionally flexibility to be present before the beginning of the School day or after the end of the School day, in order to collect documentation from or conduct checks with parents/candidates etc. may be necessary. Also additional work may be required at times to meet the School’s needs. In both these cases time off in lieu may be granted by agreement.

Salary

The starting salary will be on Scale Point 24 of the Perse Support Staff salary scale at £27,004 per annum; this salary has been pro-rated for the number of weeks worked (including holiday, i.e. 45.7 weeks paid) and is based on the full time equivalent salary of £30,733 per annum (at 2017/18 rates).

Holidays

Paid holiday entitlement is 6.7 weeks, including Bank holidays per annum, which must be taken during School holidays (other than at the times referred to in Working Hours above).

Timescale

Closing date: 28 July 2017.

Interviews will be held on 3 August.

Safeguarding and Recruitment Policy

Safeguarding

The School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

Safer Recruitment

Applicants must be willing to undergo child protection screening appropriate to the post including: references from previous employers, a Disclosure and Barring Service check at the enhanced level, as well as eligibility to work in the UK (in compliance with UK government Immigration regulations). Interviews will be conducted in person, and they will explore candidates’ suitability to work with children.

Recruitment Policy

The School’s Recruitment, Selection and Disclosure Policy and Procedure is available for your information on our policies page. This provides details of the pre-appointment vetting checks conducted by the School for all appointments, and how any criminal records disclosures are handled.

 

How to Apply

Please apply using our online system.

Please note that you will need to have the necessary information ready in order to complete your application in one go, as you will not be able to save the form to continue later.

If you have a query about applying for a job at The Perse please email recruitment@perse.co.uk

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