The Perse School

Vacancies

Building Services Manager
All Schools
Closing date 26th Jul 2017, 12:00pm

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Information

School Description

The Perse School is a charitable company and one of the country’s leading independent day schools.

Our vision is to love learning and strive for the greater good. The values that define our community are: intellectual curiosity and scholarship, endeavour, breadth and balance, and valuing one another. All aspects of the School were classified as outstanding in its 2016 inspection by the Independent Schools Inspectorate.

We educate girls and boys from 3-18 on three sites in Cambridge: the Pelican Nursery and Pre-Prep, the Prep and the Upper. Children thus progress through three different schools, and have all the benefits of being part of one larger institution with an integrated curriculum and pastoral care system.

We have a clear learning philosophy. We are academically selective; bright children thrive here and embrace the many opportunities we provide to go beyond the curriculum. We provide a rounded education, with first class opportunities in sport, art, outdoor pursuits, music and drama, and a large number of thriving clubs, societies and extra-curricular activities in which all pupils participate.

The pastoral system is strong and supportive, the student body is diverse, and the atmosphere is open and friendly. We provide more than £1 million each year in means-tested bursaries at the Upper and Prep, to ensure children from all backgrounds can benefit from a Perse education.

In the last decade we have invested over £40 million in new and improved facilities across the three sites. This includes two new classroom blocks at the Upper, a Science Centre at the Prep, new sports fields in Little Abington and a Performing Arts Centre (currently under construction).

There are around 400 staff across the whole Perse School (Upper, Prep and Pelican), around half of whom are teachers.

For an overview of the benefits of working at The Perse, please see our reasons to work at The Perse section.

The Role

BACKGROUND INFORMATION

The Bursary

The Bursary, which is situated at the Upper School, is responsible for the School’s support services and in particular for the financial, HR, communications, legal, H&S, administrative, estates and facilities management work of the School. The Bursary also provides (through the Bursar and Clerk to Governors) a governance resource and is the secretariat to the Governing Board.

Estates Department at The Perse

The Estates Department is part of the Bursary. The internal staffing of the Department is made up of the Estates Manager, Projects Manager, the Project Architect/Surveyor, Building Services Manager, Assistant Building Services Manager and Facilities Administrator supported by the Maintenance Supervisor, Electrician and three other members of the maintenance team; the Head Groundsman and five assistant groundstaff;  and the School Gardener and Assistant. External consultants and contractors are brought in to supplement internal staff. On its largest projects the School tends to employ a full range of consultants including a project manager (who will usually double up as contract administrator). On smaller but still major projects the School tends to project manage the works itself while using the architect as contract administrator and employing consultants according to the needs of the particular works. Minor works are sometimes treated in a similar way to smaller major projects, but, depending on the complexity of the design, may be handled entirely internally.  Term contractors are employed for both planned maintenance & servicing and also small improvements and reactive work to electrical and HVAC plant. A large number of other contractors, controlled by the Estates Department, provide regular maintenance and servicing to other equipment and installations. All the services provided by these contractors are subject to regular tendering. Building contracts are tendered individually. The Estates Department looks after all three School sites and two separate playing field sites. The Estates Team undertake a wide range of regular checks and inspections of all aspects of the estate to ensure that standards remain high.

JOB DESCRIPTION

The School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

Reporting to

As a member of the support staff, the Building Services Manager’s ultimate line manager will be the Bursar, although day to day responsibility will be to the Estates Manager.

Job Purpose

The Building Services Manager will work in conjunction with the Estates Manager, Assistant Building Services Manager and the Estates Team to ensure the smooth operational function of the School on all of its sites, with some particular responsibilities for the Prep School and the Pelican School. The post holder will manage external contractors and the maintenance team to undertake planned work in particular and also reactive work across all three sites, in particular managing the HVAC systems.

Key Responsibilities

Maintenance

The Building Services Manager will line manage the Maintenance team, including:

  • Working closely with the Maintenance Supervisor
  • Managing staff performance, carrying out inductions, appraisals and performance reviews
  • Communicating by regular team meetings
  • Managing absence, approving holiday requests etc
  • Ensuring swift responses to maintenance requests
  • Ensuring a high standard of work
  • Providing technical assistance and decision making

Other maintenance responsibilities:

  • Managing the online request system
  • Programming holiday works
  • Monitoring the job levels and maintenance team levels
  • Undertaking minor repairs as needed

The Building Services Manager will also line manage the Assistant Building Services Manager (ABSM). The Building Services Manager will take the lead for ensuring that planned work is carried out whilst the Assistant Building Services Manager will  generally undertake a more reactive role. The two roles will work very closely together and good communication about all works taking place is imperative. Both roles are expected to provide the necessary cover for the other. A formal weekly meeting will take place to ensure the transfer of information and knowledge.

Main Contacts

To be the main contact for the Prep School and Pelican School to report maintenance issues and be required to:

  1. Arrange attendance by maintenance staff
  2. Arrange attendance by external contractors
  3. Communicate issues and requests to rest of the Estates team

Assets

The Building Services Manager is responsible for the HVAC plant on site, keeping appropriate records, monitoring lifespan, efficiency and replacement requirements. This includes:

  • The production and updating of the replacement programme and informing the Estates Manager of estimated costs for the budget.
  • Ensuring teaching staff understand all HVAC functions within the spaces they work, providing written and verbal instructions.
  • Managing the heating and ventilation controls to ensure they are working efficiently and programming their gradual improvement
  • Turning the heating and air conditioning on/off when required to ensure room temperatures are appropriate at all times and energy consumption is not unnecessary (i.e. during holiday periods, etc.)
  • Attending issues and resolving there and then as able.

External Contractors

Management of the day to day building services which require the attendance of external contractors across all sites, including:

  • HVAC
  • Intruder alarms
  • Fire alarms
  • Lifts
  • Drainage
  • Power supply

Highlighting any requirements for improvements to building services to the Estates Manager.

Management of repairs by external contractors – for example, roofing, fencing, road surfaces, etc. across all sites as assigned by the Estates Manager.

Preparation of specifications and tender documents for re-tendered service contracts i.e. mechanical servicing, window cleaning, etc.; providing tender reports and recommendations.

Residential Properties

The School manages 4 externally tenanted properties and 6 internally tenanted properties. The Building Services Manager will be the primary contact for all tenants to resolve maintenance issues arising, assisted by the ABSM.

Inspections

Undertaking regular formal inspections of the Prep and Pelican, reporting the findings and arranging remedial work. This includes arranging the completion of remedial work highlighted by inspections by others and reporting back to the Estates Manager

Arranging the completion of annual inspections, checks etc carried out by external contractors across all sites including all statutory checks as well as those defined in-house

Management of the Legionella checks undertaken by external contractors, review of legionella risk assessments and remedials as necessary across all sites.

Reporting on identified issues and presenting cost effective solutions to the Estates Manager.

Continuous monitoring of expenditure against the revenue budgets; highlighting areas of overspend and identifying savings.

 Major Plant Upgrades

  • Preparation of HVAC upgrade specification alongside external consultants as necessary
  • Reviewing specifciations provided by others to ensure the suitability of the proposal
  • Tendering HVAC upgrades to competent and considerate contractors
  • Management of the cost, programme and standards of upgrade
  • Ensurng O&M manuals are produced

General

  • General administration supporting the Estates Department
  • Undertake Minibus shuttles (from time to time)
  • Provide cover for other members of the Estates Department
  • Participate in the Estates Department call out rota.

 

PERSON SPECIFICATION

 Education/Qualifications

  • Educated to degree level or equivalent.
  • Relevant professional qualifications – the Building Services Manager’s primary background could be in mechanical/electrical engineering or consultancy. It is important that they have appropriate qualifications and a thorough technical knowledge of their profession as well as a need for general knowdge of and experience in other areas.

 Knowledge and experience

  • Knowledge of construction processes
  • Experience of project management
  • Practical experience of building services
  • An understanding of all building services
  • A knowledge of energy conservation measures
  • Proven experience in managing budgets and teams
  • Line management experience of staff or teams
  • Experience of working in or for an educational establishment – desirable.

Skills and Abilities

  • IT literate with proven skills using MS Office packages.
  • Excellent communication skills including the ability to develop and manage relationships internally with all levels of staff and with external organisations and contractors
  • High level of tact, diplomacy and confidentiality
  • Strong analytical skills
  • Confidence and competent to manage competing priorities under own initiative
  • Ability to manage project to high standards and within deadlines
  • Ability to remain calm under pressure
  • The ability to identify, diagnose and solve problems before they affect the operation of the School
  • Ability to motivate staff and to manage staff performance effectively
  • Ability to drive a school minibus for which training would be provided
  • Empathy with a school environment and willing to work as part of a team.

 

JOB SPECIFIC TERMS AND CONDITIONS

Working Hours

This post is full time and full year. The post holder will be expected to work a minimum of 40 hours a week with an hour for lunch (unpaid). The hours will be coordinated with the Assistant Building Services Manager to ensure that the office is covered from 07:30 to 5:45.starting work at 7:30 am or 08:45 and working until at least 4.30 or 17:45 respectively (or later to deal with issues and contractors still on site).

However, you may be required to work such additional hours as the needs of the job require. No extra payment will be made for this additional time but, where appropriate, time off in lieu will be given, with the agreement of the Estates Manager.

Salary

The starting salary will be £36,000 per annum.

Holidays

Paid holiday entitlement is 6 weeks plus Bank holidays per annumone week to be taken at Easter, one week to be taken at Christmas and four weeks to be taken as agreed with the Estates Manager. Holiday may not normally be taken during term time.[1]

[1] Term time is defined as the published school term dates, plus two additional days immediately preceding the published start date of the Michaelmas term, and one additional day immediately prior to the published start date of the Lent term each academic year.

 

Safeguarding and Recruitment Policy

Safeguarding

The School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

Safer Recruitment

Applicants must be willing to undergo child protection screening appropriate to the post including: references from previous employers, a Disclosure and Barring Service check at the enhanced level, as well as eligibility to work in the UK (in compliance with UK government Immigration regulations). Interviews will be conducted in person, and they will explore candidates’ suitability to work with children.

Recruitment Policy

The School’s Recruitment, Selection and Disclosure Policy and Procedure is available for your information on our policies page. This provides details of the pre-appointment vetting checks conducted by the School for all appointments, and how any criminal records disclosures are handled.

 

How to Apply

Please apply using our online system.

Please note that you will need to have the necessary information ready in order to complete your application in one go, as you will not be able to save the form to continue later.

If you have a query about applying for a job at The Perse please email recruitment@perse.co.uk

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