The Perse School

Vacancies

Assistant Building Services Manager
All Schools
Closing date 27th Oct 2017, 12:00pm

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School Description

The Perse School is a charitable company and one of the country’s leading independent day schools.

Our vision is to love learning and strive for the greater good. The values that define our community are: intellectual curiosity and scholarship, endeavour, breadth and balance, and valuing one another. All aspects of the School were classified as outstanding in its 2016 inspection by the Independent Schools Inspectorate.

We educate girls and boys from 3-18 on three sites in Cambridge: the Pelican Nursery and Pre-Prep, the Prep and the Upper. Children thus progress through three different schools, and have all the benefits of being part of one larger institution with an integrated curriculum and pastoral care system.

We have a clear learning philosophy. We are academically selective; bright children thrive here and embrace the many opportunities we provide to go beyond the curriculum. We provide a rounded education, with first class opportunities in sport, art, outdoor pursuits, music and drama, and a large number of thriving clubs, societies and extra-curricular activities in which all pupils participate.

The pastoral system is strong and supportive, the student body is diverse, and the atmosphere is open and friendly. We provide more than £1 million each year in means-tested bursaries at the Upper and Prep, to ensure children from all backgrounds can benefit from a Perse education.

In the last decade we have invested over £40 million in new and improved facilities across the three sites. This includes two new classroom blocks at the Upper, a Science Centre at the Prep, new sports fields in Little Abington and a Performing Arts Centre (currently under construction).

There are around 400 staff across the whole Perse School (Upper, Prep and Pelican), around half of whom are teachers.

For an overview of the benefits of working at The Perse, please see our reasons to work at The Perse section.

The Role

The Bursary

The Bursary, which is situated at the Upper School, is responsible for the School’s support services and in particular for the financial, HR, communications, legal, H&S, administrative, estates and facilities management work of the School. The Bursary also provides (through the Bursar and Clerk to Governors) a governance resource and is the secretariat to the Governing Board. 

Estates Department The Perse

The Estates Department is part of the Bursary. The internal staffing of the Department is made up of the Estates Manager, Projects Manager, Project Architect/Surveyor, Building Services Manager, Assistant Building Services Manager and Facilities Administrator supported by the Maintenance Supervisor, Electrician and three other members of the maintenance team; the Head Groundsman and five assistant groundstaff; and the School Gardener and assistant. External consultants and contractors are brought in to supplement internal staff.

On its largest projects the School tends to employ a full range of consultants including a project manager (who will usually double up as contract administrator). On smaller but still major projects the School tends to project manage the works itself while using the architect as contract administrator and employing consultants according to the needs of the particular works. Minor works are sometimes treated in a similar way to smaller major projects, but, depending on the complexity of the design, may be handled entirely internally.

Term contractors are employed for both planned maintenance & servicing and also small improvements and reactive work to electrical and HVAC plant. A large number of other contractors, controlled by the Estates Department, provide regular maintenance and servicing to other equipment and installations. All the services provided by these contractors are subject to regular tendering. Building contracts are tendered individually. The Estates Department looks after all three School sites and two separate playing field sites. The Estates Team undertakes a wide range of regular checks and inspections of all aspects of the estate to ensure that standards remain high.

JOB DESCRIPTION  

The School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

Reporting to

As a member of the support staff, the Assistant Building Services Manager’s ultimate line manager will be the Bursar, although day to day responsibility will be to the Building Services Manager. 

Job Purpose

The Assistant Building Services Manager will work in conjunction with the Building Services Manager, Estates Manager and the Estates Team to ensure the smooth operational function of the School on all of its sites. The post holder will assist with the management of external contractors and the maintenance team to undertake reactive work and also planned work across all three sites, in particular managing the HVAC systems.

The Building Services Manager will take the lead for ensuring that planned work is carried out whilst the Assistant Building Services Manager will generally undertake a more reactionary role. The two roles will work very closely together and good communication about all works taking place is imperative. Both roles are expected to provide the necessary cover for the other. A formal weekly meeting will take place to ensure the transfer of information and knowledge.

The Assistant Building Services Manager will be required to make formal regular inspections of the Upper School and action repairs or improvements. They will be required to stand in for the Building Services Manager in his/her absence for inspections of the Prep and Pelican.

The Assistant Building Services Manager will gain a rounded knowledge of all of the School’s building services systems and the intricacies associated with these. They will need to be able to answer queries and provide solutions to issues when they arise. This includes use of maintenance manuals and information provided by the wider Estates Team.

Key Responsibilities

Assisting with the smooth operation and running of the school, including monitoring the day to day building services for all sites.

Attending to issues arising from daily monitoring and, where possible, resolving them there and then for areas such as: HVAC; Intruder alarms; fire alarms; lifts; drainage; power supply, etc.

  • Responding to, and investigating reasons for, issues arising
  • Undertaking minor solutions (re-starting, re-pressurising systems, etc.)
  • Monitoring issues and information supplied through various BMS software
  • Changing timeclocks as necessary

Carrying out regular monitoring and checks of building services for the site:

  • Carrying out TMV legionella checks and resolving issues arising
  • Undertaking weekly site inspections and logging items for remedial work
  • Ensure all HVAC plant is working as intended, particularly at peak times
  • Responsible for carrying out non-statutory building and services checks
  • Input into regular reports to Estates Manager on all inspections carried out and work undertaken
  • Liasing with Caretaking staff at the Prep and Pelican sites on items requiring attention by the Maintenance Team or an approved contractor
  • Maintaining accurate records of inspections carried out
  • Monitoring and updating plans of regular statutory checks

Assisting with management of external contractors undertaking regular servicing, repairs or improvements, by:

  • Inducting all contractors to site
  • Arranging call outs and managing contractors on site
  • Assisting in obtaining quotations for repairs or improvements for approval
  • Instructing repairs based on quotations, scheduling in contractors around the School
  • Monitoring and resolving recurring issues
  • Managing contractors timeliness in providing repairs and solutions to identified issues
  • Ensuring contractor workmanship/standards meet the needs of the School
  • Problem solving
  • Analysing proposed solutions and making decisions as to work to be undertaken
  • Ensuring call out paperwork is provided by contractors and up to date
  • Checking works and signing off contractors’ paperwork
  • Communicating details of any works taking place to the wider School using signage, emails and the School intranet system
  • Supporting planned and preventative maintenance for the site

Assisting the Building Services Manager with supervision of the Maintenance team, by:

  • General day to day oversight of the maintenance team and maintenance log
  • Ensuring quick resolution to day to day issues raised
  • Identifying work for the maintenance team as part of regular inspections and generally whilst moving around the site
  • Ensuring completion of work
  • Checking works completed to a high standard
  • Assisting problem solving and sourcing materials and parts
  • Undertaking minor repairs as needed

Abington Playing Field site. Assume a particular responsibility for:

  • Undertaking formal regular inspections of the Pavilion
  • Ensuring all statutory checks are carried out
  • Providing solutions for any building or services issues identified
  • Indentification and implementation of improvements

Reporting breaches of security to the Estates Manager and ensuring their swift resolution.

General

  • General administration supporting the Estates Department, as needed
  • Undertake Minibus shuttles on occasions as needed
  • Provide cover for other members of the Estates Department, as needed
  • Assisting in the repair, maintenance and management of the lockers

PERSON SPECIFICATION 

Education/Qualifications

  • Minimum of NVQ level 3, City&Guilds, or Advanced apprenticeship in a relevant subject

Knowledge and experience

  • The Assistant Building Services Manager’s primary background could be in any one of the general building trades: mechanical, electrical, carpentry, general builder site management or general construction.
  • Practical experience of building services
  • Knowledge of whole construction processes

Desirable

  • Experience of working in or for an educational establishment

Skills and Abilities

  • IT literate with proven skills using MS Office packages.
  • An interest in and ability to interrogate various software related to HVAC management
  • Excellent communication skills including the ability to develop and manage relationships internally with all levels of staff and with external organisations and contractors
  • High level of organisation to track and monitor issues
  • High level of tact, diplomacy and confidentiality
  • Strong analytical skills.
  • Confidence and competence to manage competing priorities under own initiative
  • Ability to remain calm under pressure
  • Ability to identify, diagnose and solve problems before they affect the operation of the School
  • Full UK driving licence
  • Ability to drive a school minibus, for which training would be provided
  • Empathy with a school environment and willing to work as part of a team.

JOB SPECIFIC TERMS AND CONDITIONS              

Working Hours

This post is full time and full year. The post holder will be expected to work 40 hours a week with an hour for lunch (unpaid). The hours will be coordinated with the Building Services Manager to ensure that the office is covered from 07:30 to 17:45, starting work at 08:45 and working until at least 17:45 (or later to deal with issues and contractors still on site).

However, you may be required to work such additional hours as the needs of the job require. No extra payment will be made for this additional time but, where appropriate, time off in lieu will be given, with the agreement of the Estates Manager.

Salary

The starting salary will be at Scale Point 21 of the Perse Support Staff salary scale: £27,701 per annum at 2017/18 rates. 

Holidays

Paid holiday entitlement is 6 weeks plus Bank holidays per annumone week to be taken at Easter, one week to be taken at Christmas and four weeks to be taken as agreed with the Estates Manager. Holiday may not normally be taken during term time. Term time is defined as the published school term dates, plus two additional days immediately preceding the published start date of the Michaelmas term, and one additional day immediately prior to the published start date of the Lent term each academic year.

Closing date: 27 October 2017 at midday.

Safeguarding and Recruitment Policy

Safeguarding

The School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

Safer Recruitment

Applicants must be willing to undergo child protection screening appropriate to the post including: references from previous employers, a Disclosure and Barring Service check at the enhanced level, as well as eligibility to work in the UK (in compliance with UK government Immigration regulations). Interviews will be conducted in person, and they will explore candidates’ suitability to work with children.

Recruitment Policy

The School’s Recruitment, Selection and Disclosure Policy and Procedure is available for your information on our policies page. This provides details of the pre-appointment vetting checks conducted by the School for all appointments, and how any criminal records disclosures are handled.

 

How to Apply

Please apply using our online system.

Please note that you will need to have the necessary information ready in order to complete your application in one go, as you will not be able to save the form to continue later.

If you have a query about applying for a job at The Perse please email recruitment@perse.co.uk

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